The Purchasing Office is implementing a change to the way payments against purchase orders are processed in Colleague. Starting on 7/3/23 all receiving and voucher payments against standard purchase orders will be initiated and processed by departments. The intention of this change is to have all departments following a standard procedure. The receiving and processing of standard POs is very similar to the blanket PO process. This replaces the "Ok to Pay" process.
This orientation provides timetables for vouchering and purchasing processes, resources to assist in those endeavors, and contact information for questions.
Budget Officer Orientation will provide a brief overview of the expectations of Budget Officers, the applications used, the types of funds utilized by the University and resources to help you succeed in those endeavors.
Linked above are training videos and documentation for Colleague (University Accounting System). You can find answers for several of our most frequently asked question.
The Sales Tax Exemption Certificate is an important tax document that authorizes Illinois State University, under the Retailers' Occupation Tax Act, to purchase tangible personal property for use or consumption tax-free. This exemption certificate is valid from 2020-2025.
Corporate Travel Planners
In conjunction with the Illinois Public Higher Education Cooperative (IPHEC), we would like to welcome Corporate Travel Planners (CTP) as a new vendor for making travel arrangements. CTP offers both full-service agent assistance and an online booking tool.
For information on fees, profiles, and contact information please see the Services section of the Travel website.
Questions regarding registration can be directed to Carla Dietsch at (309) 438-5696. Airfare will continue to be direct billed to the University when using either the full-service agent assistance or the online booking tool options.
Please contact the Business Office at (309) 438-3292 for information on direct billing airfare.